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Initially, a blank database will be installed. Log in and use the number '0' as a password. First enter the required entries in the 'Settings' screen. Then set up the operators of the system. It would be better to give users higher numbers and incorporate these into bar-coded passes. When this has been done, the zero operator can be deleted, but make sure that at least one operator has an authority of zero. The menu selection 'File|Print bar codes' will print out a set of six bar codes that can be attached to the operator side of the monitor to use for returns, wastes, own use, video member, charged and received on account. Next, set up the departments to your liking. The existing departments can be deleted or modified provided that no sales have been entered. Retain the Rental department for rentals, and the Temp A and Temp B departments. Another recognized department is Agency. This was used for the receipt of PayPoint monies, but might be used for any money received that does not form part of the trade's takings. Aim for between ten and twenty departments in total. Finally, the key supplier details should be added to the supplier database. If for any reason it is necessary to start again, just use the menu command File | Database | Replace with empty database'. The system can then be used, but it may be wise to add the most commonly sold products (such as cigarettes and confectionery in a convenience store) first using the Stock |Starting stock screen. For each new product encountered, a description and price have to be entered immediately to complete a sale. Additional details can be added if there is time. If a department is selected and a price entered, and the stock entry left blank, a 'New stock dialog' will be shown. However, if the department is left blank, the product is considered a temporary product. Later, using the Stock |Starting stock menu item, the department and stock details are added. These details should include default supplier and default case size. These defaults will be used later to generate the first orders. After a few days, new products will be rarer. At this stage, all of the stock details can be added at the point of sale if desired, and if time allows. At this stage, stock taking should be started as a routine activity. Use the menu item Stock |Stock take |All. Later, it is preferable to use the alternative, Stock |Stock take |All < 10 menu selection, as this avoids counting large numbers of items, which tends to introduce more errors than it eliminates. After about three weeks, the ordering system can be brought into play. [Previous] [Main] [Next] |
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