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The Delivery screen is accessible either by the menu option Stock |Delivery or by pressing the function key F11. First, select the supplier by clicking with the mouse on the down arrow of the Supplier box and then select the supplier with a left click of the mouse. Use the slider bar if necessary. If the supplier is not listed, go to the Supplier table to add a new supplier. Press the Enter key to step to the next field. Then type or scan the pack code. If the pack is recognised, the remaining boxes are filled in, and entry moves to the Number of packs box with a default value of one. If more than one pack is delivered, type in the number followed by the Enter key. If it is not recognised, the system will issue an error beep. Enter the code a second time to bring up the new pack screen. Entering the code twice avoids the creation of bogus codes when only a partial scan is completed. The pack codes entered may be the bar code on the pack, the supplier stock code, or an arbitrary code for your convenience. Both letters and numbers are acceptable. For instance, for milk, we use the set of codes pas, 2pas, 4pas for one, two and four pint pasteurised milk. For newspapers, we found it convenient to use the single newspaper bar code as a pack code for a paper. This has the advantage that one is not caught out by new Bar codes at the point of sale. For frozen foods, we use the supplier stock codes shown on the invoice. This allows frozen food to be placed immediately into the freezer, prior to data entry. If an unrecognised code is encountered, it is necessary to retrieve a sample from the freezer to obtain the product bar code. For most other products, we use the pack bar code. It may not be possible to read this with a CCD scanner. For most items obtained singly, other than milk, we have a policy of always buying in two at a time, as this will allow for sales to increase more easily with demand. We then entered a 2 before scanning the single item bar code. This scheme is extendible to higher numbers. The advantage of this, over just using the bar code, is that a common mistake is to scan a bar code after serving a customer without first pressing F11. Without the need for a preceding digit, the item will be recognised as a sale. On pressing the Enter key, the focus moves to the Pack price box. Check this value to see if it has changed since the last delivery, and if it has, then type in the new wholesale price in pence, excluding VAT, followed by the Enter key. Entry then moves to the Product price box. If this has changed, type in the new price in pence, followed by the Enter key. If a new price label is needed, press the function key, F10. (Note that the price label will be at the old price if the price has changed. Step through to the end to accept the entry and then scan the pack again before pressing F10.) If you wish to maintain the margin after a price increase, type in the margin and press the Enter key to give a new price at the specified margin. If the margin is out of range of the default department margin, a warning dialog will appear. The mouse can be used to go back to the Product price box if a change is needed. If not, pressing the Enter key again will enter the data into the database. The Cancel button will cancel the current inputs but leave the screen active while the Quit button or the Escape key will return to the sales screen. It is permissible to have a Number of cases value of zero. This allows the wholesale price to be updated without a delivery. Note that problems can occur at present, if the sequence of entry is deviated from, so use the enter or tab keys to step between fields. [Previous] [Main] [Next] |
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